Disagreements, Disrespect and Discrimination: How to Ensure Fair Housing Compliance in All of Your Communications

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Communication and documentation have always been important elements of a fair housing compliance program. With the ever-increasing diversity of our client base, the recruitment of non-housing professionals to fill on-site positions and the increased propensity to turn to the courts to resolve issues previously managed through conversation and compromise, the need to focus on these two areas is more important than ever.

This session will explore how to update our policies and procedures for communication and documentation to meet the demands of today’s work environment. We’ll focus on the fine line between disagreement, disrespect and discrimination and review techniques to minimize communication confusion.

The Fair Housing Act, as well as state and local laws, has specific requirements for our interactions with residents and prospects as well as documentation and we’ll review these requirements with suggestions on how to minimize the possibility of being named in a fair housing complaint or lawsuit.

Must Attend For

✓ All on-site and multi-site personnel including Regional/Area Managers, Community Managers, Leasing Professionals, Maintenance Professionals, Marketing, Training and HR Professionals.
  • Communication
    • Cultural IQ
    • Limited English Proficiency
    • Interacting with angry residents
    • Written, verbal and virtual communication pitfalls to avoid.
  • Documentation
    • Resident on-boarding training
    • Notices
    • Request forms
    • Verification forms
    • Incident reports
    • Misc. documentation
  • Recognize Fair Housing Risks in Everyday Communications
    Identify how words, tone, emails, notices, and conversations can create compliance concerns.
  • Handle Disagreements and Disrespect Professionally
    Learn practical communication strategies for managing resident complaints, conflicts, and challenging interactions.
  • Avoid Discriminatory Language and Practices
    Understand common communication pitfalls that may lead to fair housing concerns, including inconsistent treatment and inappropriate remarks.
  • Build Consistent, Defensible Communication Practices
    Develop practical guidelines for documenting interactions, applying policies consistently, and reducing fair housing risk.
  • Review the basics of fair housing compliance and how they apply to communication.
  • Review techniques for effective communication including active listening and diffusing anger.
  • Identify the elements of conducting a successful Interactive Process.
  • Explore increased requirements for documentation necessitated by HUD guidance on Disparate Impact, Criminal Background Checks, Assistance Animals, LEP, Sexual Harassment and Occupancy Standards.
  • Review suggested policies and procedures to ensure fair housing compliance and reduce the possibility of being named in a fair housing complaint or lawsuit.
User

Presenter

Doug Chasick

CPM®, SLE

Doug Chasick, That Fair Housing Guy™, is the former President of the Fair Housing Institute, Inc. With more than 49 years of investment real estate experience, he began as the Resident Manager of a 524-unit apartment property and has been the President or CEO of five real estate companies, responsible for portfolios of over 28,000 apartments, and more than 8 million square feet of commercial, retail and industrial properties.

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